Florida Orienteering - 2009 Annual Meeting

Date/Time: January 2, 2010 - 7pm
Location   : Anrea Canelos residence, 1208 Clinging Vine Place, Winter Springs, FL

The meeting was called to order at 7:40 PM and began with an introduction of the attendees, who were invited to share the stories of their introduction to 'O'.

Attendees: Ray Bruneau, Andrea Canelos, Mike and Marilu Dempsey, Pauline Girard
                   Jim Feudner, Jonathan Linforth, Greg Owens, Will Pirnasch
                   Bob and Janet Putnam, Jerry Sirmans, Nicci Wright
Proxies: Bob Putnam for Russ Steinke

A quorum of FLO members and Directors were present.

The minutes of the previous meeting were approved, without correction, by acclamation.

Treasurer's Report - The treasurer was unable to attend due to family commitments. His report was presented to the meeting by Bob Putnam. The club currently has a balance of $10,594, with an additional $115 to be deposited. The financial records appear to be in order, and all outstanding expenses have been paid. An order for 250 custom whistles has been placed with GO Orienteering in order to replenish our supply.

Membership / Newsletter Report - Mike Dempsey:
As of December 15 we had a total of 63 members consisting of 33 individuals and 30 couples/families. This is an increase from last years 57, but still below the 2007 peak of 72. Per USOF rules this is counted as 93 'members'. The total number of "Starts" at FLO events in 2009 was 1455. Thus, the 2009 club fees payable to USOF will be $1218.50, as calculated per worksheet provided to FLO by USOF. These fees will be remitted at the earliest convenience in January 2010, by Bob Putnam.
Only about 15 copies of the newsletter are now being sent by mail. The remaining copies are being distributed as PDF files via the web site, with a reminder email. All associate clubs now receive their newsletter via email.

Mapping / Event Report - Bob Putnam:
No new maps were created or updated in 2009.
A total of 1455 starts were recorded at this year's events. This represents an increase of about 150 from last year. About 110 of these were due to the 2 extra events at Oleta River.

Publicity Report - Ray Bruneau:
Ray now sends our scheduled events to any of 25 publications depending on the area in which the event will take place.

Old Business:

Mapping Plans
We are attempting to hire an external mapper in 2010. If successful we plan to map the Florida Agricultural Museum property in order to set up a permanent course in the St Augustine area. If we get the required permissions we would also map the adjoining Princess Place location for use as a future location. In addition we will update the maps at Ocala, Moss Park and Tibet Butler.

Permanent Courses
We have received many positive comments on the permanent courses at Moss Park and have sent out about 30 certificates as a result.
We are waiting for the stakes and draft brochure for the Kelly park course.
The permanent course at Tibet Butler is currently on hold.

Safety Procedures
We had one case of dehydration at Kelly Park which caused emergency services to be called. We also had a missing JROTC cadet who was found without calling for Search and Rescue.

Map Printing
Jonathen suggested that we purchase a laptop for use by the course setters. The idea was discussed, but tabled, due to a lack of any clear advantage.

Park Relations
No change in park relations - generally good.

New Business:

Miami Club
Bob and Jerry will discuss the future of the Miami area events with Lorena Kleinmann.
The proposed direction would be to create a separate club with possible logistical support provided by FLO.

Other Events
Ray asked for assistance in running a White course at an Eco-Saturday event on March 13 at Tibet Butler. This event is expected to have an attendance of around 600 people. Jerry volunteered to help.

Election of Officers:
All officers except John Ide are standing for re-election.
Greg Owens volunteered to stand for John's old seat on the board.
Bob Putnam made a motion to accept the full slate of board members outlined above.
This was seconded by Jerry Sirmans and voted in favour by all in attendance.

The meeting adjourned at 9:15 PM.

I hereby certify that these are the correct minutes of the meeting.

       Mike Dempsey,  Secretary/Admin

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