Florida Orienteering - 2011 Annual Meeting

Date/Time: January 14, 2012 - 7pm
Location   : Will & Emmi Pernasch residence, Winter Springs, FL

The meeting was called to order at 7:10 PM and began with an introduction of the attendees, who were invited to share the stories of their introduction to 'O'.

Attendees: Ray Bruneau, Jerry Christian, Mike & Marilu Dempsey, Donna & Steve Fluegel
                   John & Janet Griffin, Frank Kuhn, Jonathan Linforth
                   Kris Mante, Will & Emmi Pirnasch, Bob and Janet Putnam
                   Steve & Susan Rowland, Jerry Sirmans, Russ Steinke
Proxies: None

A quorum of FLO members and Directors were present.

The minutes of the previous meeting were approved, without correction, by acclamation.

Treasurer's Report - Russ Steinke:
The treasurer reported that FLO had an income of $11,732 and expenditures of $7,929 during 2011. The club currently has a balance of $15,649 in the bank. These numbers do not include payment for the Lake Louisa mapping which was completed during 2011 but will be paid in 2012.

Membership - Mike Dempsey:
As of December 15 we had a total of 71 members consisting of 42 individuals and 29 couples/families. This is an increase from last years 55, and only one short of our recent peak in 2007.

Mapping / Event Report - Bob Putnam:
The only new map created in 2011 was of Lake Louisa State Park. This new map will be used at our April event.
A total of 1556 starts were recorded at this year's events. This was an increase of only 11 compared to 2010, despite 3 additional small events held primarily for groups of overseas visitors. The small increase was due to the very bad weather at our Moss Park event in October, which dramatically reduced that event's numbers.

Publicity Report - Ray Bruneau:
Ray now sends our scheduled events to any of 25 publications depending on the area in which the event will take place.

USOF Charter Renewal
Based on the USOF method for counting members we have 100 'members'. This combined with the $20 re-charter fee and the 1556 starts above brings our USOF charter renewal fees to $1,926. These fees will be remitted by the treasurer next week.

Old Business:

Mapping Plans
A possible future area to be mapped is the recent addition at Kelly park.
Possible mapping of an area in SW Florida, near Bradenton, was also discussed.
Many of the existing maps are in need of updating. We discussed using Gord Hunter to provide updates for some of the existing maps.

Permanemt Courses
We have received many positive comments on the existing permanent courses.
We are now receiving an average of 5 to 8 requests per week for certificates of completion for the permanent courses. This reached a peak of over 40 requests over the Christmas holiday week. All but a few requests are for Moss Park where the rangers are now providing instruction in addition to handing out the brochures.
The brochures for Kelly Park have still not been printed due to a lack of funds at the park. In the mean time we have made the maps and control sheets available for download from the web site.
The course at Tibet Butler is on hold pending updating of the map.
The course at FAM is on hold pending purchase of the stakes and printing of the brochures.

Park Relations
Park relations have improved with very positive support for orienteering comming from both Wekiva and Moss parks.

New Business:

Credit / Debit card
Russ, Jonathan and Bob now have FLO Debit cards to use for the purchase of supplies.

Use of Electronic Punches
Thanks went to David Haines [WP NJROTC] for the introduction of an electronic punch system. We will be learning along with him in this new endevour.

ONA going digital
One issue of ONA per year is now available in digital form. The remaining issues are currently still in printed form.

Printer Purchase
A vote was taken to purchase a printer capable of printing 11x17 maps for use by Bob Putnam. Unanimously approved. Jonathan will research and recommend the best printer for our needs.

Other Business
A big thanks went out to Toby Henson for his support in coordinating the JROTC units who account for a large portion of our income.

Frank Kuhn gave a brief introduction to Trail-O and how to incorporate this into out venues.

Jerry Sirmans stated that any person who does not wish to appear in photos/video on our site should contact him to have them removed.

Election of Officers:
All officers were re-elected by unanimous vote.

The meeting adjourned at 8:40 PM.

I hereby certify that these are the correct minutes of the meeting.

       Mike Dempsey,  Secretary/Admin

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